VOA Constitution & Bylaws

BY-LAWS

ARTICLE I: Officers

  • Section 1. Election and term of office.
    • (a) The officers of this Association shall be a President, a President-Elect, Vice-President, a Secretary/Treasurer.
    • (b) Except for the President, all officers and three members of the Board of Trustees shall be elected annually by the membership at the annual meeting. At the completion of the President's term of office, the President-Elect shall automatically become the President.
    • (c) Officers shall serve for a term of one (1) year or until their successors are elected and installed.
    • (d) Only Active Members shall hold office or serve on the Board of Trustees.
  • Section 2. Duties.
    • (a) The President shall be the official representative of this Association in its contacts with governmental, civic, business and other professional associations. The President may attend to these matters personally or he/she may designate a representative to do so. In addition to other duties as may be provided in the Constitution or elsewhere in these By-Laws, or by general practice, the President shall:
      • (1) Preside at the annual and any special meetings of the Association;
      • (2) Designate all departments and committees and appoint the members thereof unless otherwise provided for in these By-Laws or by direction of the membership;
      • (3) Call special meetings of the membership or regular meetings as is otherwise provided for in these By-Laws or by direction of the membership;
      • (4) Ensure that the Budget Committee meets at least 90 days prior to the annual meeting and cause a report thereof to be distributed to the membership at the annual meeting. The Budget Committee shall be chaired by the Vice-President who shall be a member of the Committee and include the President, President-elect, Secretary/Treasurer and at least one at large member from the general membership.
      • (5) Ensure that the Nominating Committee meets at least 90 days prior to the annual meeting and cause a report thereof to be presented to the Board of Trustees and distributed to the membership at the annual meeting. The Nominating Committee shall be chaired by the Immediate Past President who shall be a member of the Committee and consist of the next two most immediate past Presidents.
      • (6) Ensure that the Personnel Committee meets with the Executive Director to discuss desired goals and objectives for the Executive Director and staff for the subsequent fiscal year.
      • (7) Be an ex officio member of all committees;
      • (8) For the period of his administration, establish, prescribe the functions and appoint members of, department and such special or ad hoc committees as the President may deem necessary or desirable;
      • (9) Either alone or with the Secretary/Treasurer, when appropriate, certify to official acts of the Association;
      • (10) Perform such other duties as may be assigned by the membership or the Board of Trustees.
    • (b) The President-Elect shall perform such functions as may be assigned by the President, the Board of Trustees or the membership, and in addition, shall:
      • (1) Assume the duties of the president in the resignation, removal, failure, temporary or permanent absence, or inability of the President for any reason, to perform the duties of office.
      • (2) Assist the President in the performance of duties of President;
      • (3) Chair meetings of the Board of Trustees and give notices of the meetings of the Board of Trustees to the members thereof;
      • (4) Be responsible to the President for the proper functioning of the Administrative Offices of the Association and the staff thereof;
      • (5) Succeed to the office of President upon expiration of the term of the Presidency or upon a vacancy created by death, resignation, or other cause.
    • (c) The Vice-President shall perform such duties as may be assigned by the President or the Board of Trustees, shall assist the President and President-Elect in the performance of their duties, and shall become familiar with the duties of the President, President-Elect, and of all Internal and External Departments and subordinate committees thereof, and in addition, shall:
      • (1) Perform the duties and succeed to the office of President in the event of vacancy, failure, temporary or permanent absence, or inability of the President and the President-Elect to perform such duties;
      • (2) Assist the President and the President-Elect in the performance of their duties and familiarize himself with the duties and activities of all departments and committees;
      • (3) Direct and be responsible to the President for the Internal Departments and External Departments and subordinate committees and be an ex officio member of same.
    • (d) The Secretary/Treasurer shall be responsible for the taking and maintaining of accurate records and minutes of all meetings of the membership and of the Board of Trustees and other nonfinancial records of the Association and shall, where appropriate, certify official acts of the Association, and in addition thereto, shall:
      • (1) Give notices of all membership meetings of the Association to the members thereof. Such notices shall be effective upon their distribution to members;
      • (2) Notify all officers and committee members of their election and/or appointments;
      • (3) Include in the notice of the annual meeting the names of the members of the Nominating Committee;
      • (4) Notify the Board of Trustees not less than 90 days prior to the end of the current term of any member of the Virginia Board of Optometry;
      • (5) Be responsible for submitting to the Executive Director, for distribution to the membership, minutes of all annual or special meetings.
    • The Secretary/Treasurer shall be the custodian of the funds of the Association. Monies shall be deposited in the name of the Association in financial institutions and types of accounts approved by the Board of Trustees. Disbursements may be made consistent with purposes of the Association and within the budget, or at the discretion of the Board of Trustees. Additionally, the Secretary/Treasurer shall:
      • (1) Be responsible for confirming the complete and accurate records of all monies of the Association and the disbursements thereof and shall present a written financial report thereof to the Board of Trustees at each of its regular meetings;
      • (2) Confirm an accurate account of all financial transactions of the Association and make a report of the same to the membership at the annual meeting;
      • (3) Annually, cause the financial books and records of the Association to be examined by an independent Certified Public Accountant and to cause such person to prepare a financial report to be submitted to the Board of Trustees in advance of each Annual Meeting and to be submitted to the membership at said meeting, and to perform such other duties as may be assigned by the Board of Trustees and by these By-Laws;
      • (4) Furnish to the Board of Trustees a bond, the sum to be determined by the Board of Trustees, the cost of which shall be paid by the Association.
      • (5) At the expiration of his term of office, turnover and deliver to his successor, or to any other person whom the Board of Trustees may designate, all funds, books, records and property of the Association in his custody or under his control.

4461 Cox Road
Suite 110
Glen Allen, VA 23060

Phone: (804) 643-0309
Fax: (804) 643-0311

All doctor members of the Virginia Optometric Association are licensed to practice Optometry in Virginia.
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